Workshops

Workshops provide an opportunity for a group of participants to exchange ideas on a topic, either research or applied. Workshops are held before the formal conference and may be one, one and a half, or two days in length. Workshops can be a valuable forum for exchange of ideas among individuals with different perspectives on a topic. Workshops are not alternative forums for full papers which otherwise could be submitted to ICSE. Participation in workshops is typically dependent on submission of position statements.

Deadline

Review Process

Workshop proposals will be reviewed by a committee representing a cross-section of Software Engineering researchers and professionals. Acceptance will be based on an evaluation of the workshop's potential for generating useful results, the timeliness and expected interest level in the topic, and the organizer's ability to lead a successful workshop.

Format

You should prepare a proposal which will be used in the review process, a summary to be published in the ICSE 97 Conference Proceedings if the rkshop is accepted, and a Call for Participation.

Proposal

Prepare a three-page proposal for the workshop review committee. Workshop proposals should contain:

• an outline of the theme and goals of the workshop and its relevance to the field;
• a description of the desired number of participants, the participant solicitation and selection process, pre-workshop activities, and planned workshop activities, including length of time;
• a brief description of each organizer's background, including relevant past experience with workshops, and whether the organizers have organized ICSE workshops before.

Feel free to discuss your ideas with the Co-Chairs before submitting.

Publication

Conference Proceedings Summary

Prepare a one-page summary of the workshop, suitable for publication in the ICSE 97 Conference Proceedings. The summary should contain the title, organizer's name, organizer contact information, keywords, and a summary of the issues and goals of the workshop. This summary must be prepared in the Conference Proceedings Format (pages 13-14), except that no abstract is required.

Call for Participation

Prepare a 250-word Call for Participation describing the workshop and the participant selection process. The Call will be disseminated electronically, published in the ACM SIGSOFT and IEEE TCSE Newsletters, and the ICSE 97 Advance Program, if the workshop is accepted.

Upon Acceptance

Organizers will be notified of acceptance or rejection by the end of May 1996.

Summaries of accepted workshops will be published in the ICSE 97 Conference Proceedings.

The organizer is responsible for:

• soliciting diverse participation in the workshop by disseminating the Call for Participation to appropriate mailing lists and other settings;
• receiving requests for participation in the form of position or participation statements;
• selecting and inviting participants;
• distributing statements to all participants in advance. The statements provide participants with background and a chance to interact before the event;
• developing an agenda in advance of the event and outlining planned workshop activities and their durations.

Production of a proceedings for the workshop, if desired, will be the complete responsibility of the workshop organizer. ICSE 97 maybe able to assist with this, however. Interested parties should contact the Workshops Coordinators for more information.

At the Workshop

The organizer is responsible for facilitating discussion by helping to establish and maintain a productive interaction and encouraging participation. In workshops, the emphasis is typically on group discussion of a topic rather than presentations of individuals' positions with follow-up questions. Diversity of perspectives should be encouraged.

ICSE 97 will provide meeting rooms, coffee breaks, and audio-visual support for workshops. Workshop participants, including organizers, will be charged a fee to cover this support. If a proceedings is produced, its costs must also be covered by the registration fee.

After the Workshop

It is important for the results of a workshop to be communicated to a larger audience. This can be accomplished in a number of ways, such as by holding a Special Interest Group meeting at the conference. In any case, workshops are expected to produce a poster describing the workshop for the ICSE 97 poster session, and a report on the workshop for publication in Software Engineering Notes.

Ground Rules

1. Your submission must be in English.
2. Electronic and fax submissions are not accepted.
3. Submissions which arrive after the deadline will not be considered.
4. Your submission should contain no proprietary or confidential material and should cite no proprietary or confidential publications. Your submission should not be a demonstration of a commercial product.
5. Responsibility for permissions to use video, audio or pictures of identifiable people rests with you, not ICSE 97.
6. If your submission is accepted, it will not be published without copyright release forms signed by the first-listed author or a representative of the first author's institution.
7. We strongly suggest the use of express mail or a courier service, for speedy delivery. Customs labels should bear the words "Educational materials with no commercial value."

Checklist

1. Read the Invitation To Submit.
2. Fill out Cover Page One.
3. Prepare a Conference Proceedings Summary (one page) in the Conference Proceedings format for publication, as described above.
4. Prepare a Proposal for review, as described above.
5. Prepare a 250-Word workshop Call for Participation, as described above.
6. Collect Cover Page One, the Conference Proceedings Summary, the Proposal, and the workshop Call for Participation, in the order given, in a packet, and make 7 copies of the packet. Use 8.5 x 11 inch or A4 paper.
7. Make sure each copy of the packet is STAPLED, not loose or held by clips.
8. You may include a self-addressed reply postcard which will be mailed to acknowledge receipt of your submission.
9. Send the 7 copies of your submission packet, and the reply postcard, to one of the Workshops Co-Chairs at the Send To address shown below.

Send To:

Reino Kurki-Suonio
Tampere University of Technology
P.O. Box 553
FIN-33101 Tampere, Finland

E-mail: rks@cs.tut.fi
Tel: +358 31 316 2699
Fax: +358 31 316 2913

or

Lawrence G. Votta
AT&T Bell Laboratories
Room 1G347
1000 E. Warrenville Road
Naperville, Illinois 60566, USA

E-mail: votta@research.att.com
Tel: +1-708-713-4612
Fax: +1-708-713-4982

For more information